Fast and seamless member migration: get your club up and running in just 2 hours!​

We can migrate thousands of members from your existing software to ClubZap safely and securely in a matter of hours. We have a simple, yet safe and comprehensive migration process that will not only ensure you hit the ground running, but that you hit it running faster.

Recreate Your Membership Plans on ClubZap

Step 1

Export Existing Member Data

Step 2

Cleansing (Identifying Duplicates & Incomplete Data)

Step 3

Import Cleansed List of Updated Members

Step 4

Launch New Season

Step 5

Clean, accurate, and up-to-date membership data before launch

Data cleansing ensuring accuracy and efficiency in your club’s migration. One of the key steps in migrating your club to ClubZap is the data cleansing process. With ClubZap, you start off with high-quality data, reducing administrative headaches and improving member and staff satisfaction.

  1. Identifying duplicates
    We thoroughly review your member list to spot and eliminate any duplicate records, ensuring that no member is mistakenly counted twice. This helps streamline your data and prevents future confusion.

  2. Fixing incomplete entries
    Incomplete member records can create problems down the line, such as missing payment information or communication gaps. During the cleansing process, we identify and flag any missing or incorrect details, ensuring all member records are fully completed.

  3. Validating information
    After identifying and correcting any errors, we validate the data to ensure that the member information, payment history, and contact details are all correct. This minimises any disruption to ongoing club activities, like communications and payments.

  4. Seamless integration
    Once the data is cleansed, it’s ready for seamless integration into the ClubZap system. Clean, accurate data means smoother operations, fewer issues down the line, and a more efficient management experience.

Oranmore Maree GAA

Successful software migration increased lotto participation

The challenge

Oranmore Maree GAA, a club in County Galway with over 2,000 members, was concerned about losing recurring players when transitioning their lotto from another system to ClubZap.

What we did
  • Directly engaged both current and historic lotto players via informative emails.
  • Collaborated with the club on social media campaigns to promote the new system.
  • Conducted weekly outreach to lapsed players to encourage re-entry into the draw.

The transition to ClubZap was incredibly effective, and the support from their team was extremely reassuring.

Results

From €2,100 to
€3,500
Monthly lotto revenue
From 31% to
79%
Recurring subscriptions
71%
Re-engagement email open rate

Ballyboden St. Endas GAA

Successful software migration moving 120 teams from whatsapp to ClubZap overnight

The challenge

Ballyboden St Endas GAA, a club in Dublin is one of the largest sports clubs in Europe with over 4,000 members and over 120 teams across GAA, Camogie and LGFA. As part of the club’s plan to consolidate all their communications into a single platform, they needed to move all their existing team communications from WhatsApp groups over to ClubZap chat.

What we did
  • The club provided a list of their 120+ teams and coaches/group administrators associated with these teams.
  • The ClubZap team imported these groups and auto-assigned these coaches/group admins to their teams on ClubZap.
  • We provided each coach with a signup link which they shared in their existing WhatsApp groups which enabled their parents and players to download ClubZap and Join the ClubZap chat group with a single click.

ClubZap has transformed how we run our club. Membership payments are now seamless, fundraising is easier than ever, and our coaches finally have visibility on who has paid.  It’s a game-changer for any club!

Results

From 1,100 to
3,500
Overnight app subscribers
Increased engagement levels
200k+
Monthly app opens